HVAC Software Pricing 2026: Real Costs for 7 Platforms.

Most HVAC software in 2026 uses one of three pricing models: per-tech (per-user) monthly, flat-rate monthly, or tiered by feature bundle. The one you pick determines whether hiring your next tech costs you $0 or $500 a month.

Per-tech is the dominant model. ServiceTitan, FieldEdge, FieldPulse, Jobber, Housecall Pro and Workiz all price this way in some form. You pay a base fee, then a monthly seat for every dispatcher, tech, CSR, and sometimes install helper who touches the system. Add a comfort advisor, add $150. Add a summer helper, add $150.

Tiered-by-feature is the upsell trap. The base plan gets you scheduling and invoicing. The pricebook module is an add-on. The marketing pro module is an add-on. Payments processing is a percentage. QuickBooks Desktop sync — add-on. By the time your setup does what the demo showed, you're two tiers up.

Flat-rate is rare. Run a Call is the one on this list — $499/mo for up to 25 technicians, no per-seat math. Some legacy on-prem tools were flat too, but they're mostly gone.

The honest way to read any vendor quote: take the sticker price, add the required modules, multiply by headcount, add implementation, then add 20% for the year-3 rate. That number is what you'll actually pay.

ServiceTitan runs $245-500 per technician per month, charges a $5,000-$50,000 implementation fee, and averages roughly $78,000/year per customer according to the company's own S-1 IPO filing (SEC EDGAR).

That range isn't a menu — it's a negotiation floor. The number depends on modules (Marketing Pro, Pricebook Pro, Dispatch Pro, Phones Pro), payment processing spread, contract length, and how badly your rep needs to close the quarter. Ten-tech shops usually land around $3,500-$4,500/mo all-in once modules are stacked.

Implementation is where most owners get surprised. The $5K figure is the low end for a bare-bones deploy. The $50K end covers pricebook build, data migration from your prior system, phone integration, and onboarding sessions. Reviews across Capterra and BBB consistently report 6-12 month onboarding cycles (ServiceTitan Capterra).

Contract terms are 12-24 months standard, with an early termination fee equal to 100% of the remaining contract value — that's documented in complaint filings on the BBB profile. If you sign a two-year deal and try to leave at month 8, you owe for the other 16.

None of this is hidden. It's just not on a pricing page.

Jobber runs $39-129/user/month, Housecall Pro runs $79-189/month base with per-user add-ons, and Workiz runs roughly $65-225/user/month. Sticker-wise these are the cheap seats. At 10 techs the math stops being cheap.

Jobber's Grow plan is $129/user/mo in 2026 pricing (Jobber Capterra). Ten users on Grow is $1,290/mo before payments processing. The Core plan is cheaper but caps at one user — useless for a real shop. Most 10-tech HVAC shops need Grow because that's where routing, quotes with images, and job forms live.

Housecall Pro's Max plan starts around $189/mo but tiers up fast with user seats and add-ons like Recurring Service Plans and the pricebook builder (Housecall Pro Capterra). A 10-tech shop typically lands $600-1,200/mo depending on modules. It's the friendliest UX on this list but the module upsell is aggressive.

Workiz was built for locksmiths and garage door — HVAC support has caught up but the pricebook is thinner than Housecall Pro's. Ten users on their Team plan is roughly $1,200-1,600/mo with the phone add-on.

All three are month-to-month, which matters. If year-3 pricing gets ugly you can leave without an ETF. That's a real difference vs the mid-market and enterprise tiers below.

FieldEdge runs roughly $100-200 per technician per month and FieldPulse runs $99-299/user/month — both usually require an annual contract and both quote-only, meaning you talk to sales before you see a number.

FieldEdge is the old dSc (dESCO) product that got rebranded and modernized. It has real QuickBooks Desktop integration, real dispatch, and a service agreement module that residential HVAC shops actually use (FieldEdge Capterra). A 10-tech shop typically pays $1,500-2,200/mo. Setup runs $500-3,000 depending on pricebook migration.

FieldPulse was the small-team option and moved upmarket. In 2026 their higher tiers add dispatch automation, forms, and a decent mobile experience. Ten techs on their Business plan lands around $1,800-2,500/mo.

Both are quote-only, which means two things. First, you can negotiate — especially at end of quarter. Second, the price you sign is the price you get compared to. Ask specifically about year-2 and year-3 rate caps in writing before you sign. If they won't put a cap in the contract, assume 10% annually.

The mid-market pitch is 'ServiceTitan-lite for half the price.' That's roughly accurate on features. It's also accurate on the annual-contract lock-in — which brings us to the year-3 problem.

Year-3 pricing across per-tech HVAC software typically runs 20-30% above the initial rate because 5-15% annual increases are contractually allowed and routinely applied. This is the number that breaks TCO models built off pricing-page math.

Here's how it happens on a ServiceTitan-style contract. Year one: introductory rate, maybe a signing discount. Year two: discount rolls off, CPI-plus-something bump applied, roughly 8-12% higher. Year three: another bump, plus you've added two techs and a comfort advisor. The invoice has quietly grown 25-35% and nobody sent you a memo.

This isn't a ServiceTitan-only pattern — it shows up in Capterra reviews across FieldEdge, FieldPulse, and Housecall Pro too. It's what per-tech SaaS pricing does. The vendor's revenue-per-customer target grows every year and the mechanism to hit it is the renewal.

What you can do about it: (1) get the annual increase cap in writing before you sign, ideally 5% or CPI whichever is lower; (2) go month-to-month if the vendor offers it, even at a small premium — you're buying option value; (3) build your pricebook and job-form data with export in mind, so leaving is a decision, not a project.

The alternative is to pick a pricing model that doesn't scale with headcount. Flat-rate does that mechanically. If you go from 8 to 15 techs, the price doesn't move.

For a 10-technician residential HVAC shop, year-1 all-in cost across the seven platforms ranges from about $6,000 (Run a Call) to $92,000+ (ServiceTitan with modules and implementation). Here's the documented breakdown.

| Platform | Monthly (10 techs) | Setup / Implementation | Contract | Year-1 All-in | |---|---|---|---|---| | Run a Call | $499 flat | $0 | Month-to-month | ~$6,000 | | Jobber (Grow) | ~$1,290 | $0 | Month-to-month | ~$15,500 | | Housecall Pro (Max) | ~$800-1,200 | $0-500 | Month-to-month | ~$10,000-15,000 | | Workiz (Team) | ~$1,200-1,600 | $0-500 | Month-to-month | ~$15,000-19,500 | | FieldEdge | ~$1,500-2,200 | $500-3,000 | Annual | ~$19,000-29,000 | | FieldPulse | ~$1,800-2,500 | $500-2,000 | Annual | ~$22,000-32,000 | | ServiceTitan | ~$3,500-4,500 | $5,000-50,000 | 12-24 months | ~$47,000-104,000 |

A few notes on how to read this. Monthly figures include the modules a real HVAC shop needs (pricebook, dispatch, forms). They do not include payment processing spreads — which on ServiceTitan and Housecall Pro can add another 0.3-0.7% on top of Stripe/vendor cost. They do not include phone add-ons unless the vendor bundles it standard.

Year-1 is the friendliest year. By year three, the per-tech rows are 20-30% higher. Run a Call is $499/mo today — the price will rise over time as features ship, but there's no per-tech multiplier compounding against you when you hire.

The question isn't 'which is cheapest.' The question is 'what does this cost me at 15 techs in 2028.' Run that math on every quote before you sign. If you want the deeper competitive breakdown, the HVAC software comparison for 5-25 tech shops walks through features side-by-side, and the ServiceTitan pricing breakdown goes deep on the enterprise row of this table.